Event Coordinator Intern

Role Overview

We are looking for an enthusiastic and organised Event Coordinator Intern to assist in the planning, coordination, implementation, and on-ground execution of The Great Inflate Run. The intern will get hands-on exposure to the complete event lifecycle, including backend coordination, vendor and volunteer management, event preparation, and event-day execution.

Responsibilities

• Assist the team in planning and preparing event activities, timelines, and requirements.
• Support event coordination, including maintaining checklists, trackers, documents, and event-related data.
• Coordinate with vendors, suppliers, venue teams, and other stakeholders under the guidance of the event team.
• Assist in arranging event materials, branding, equipment, logistics, and other requirements.
• Support recruitment, coordination, and allocation of event volunteers and manpower.
• Follow up on assigned tasks and ensure requirements are completed within timelines.
• Assist with on-ground event setup and execution, including registration, participant coordination, activity zones, branding, and logistics.
• Help monitor event activities and report any issues to the event team.
• Assist with event dismantling, material collection, vendor follow-ups, and post-event documentation.
• Take up additional responsibilities as required for smooth event execution.

Requirements

• Good communication and coordination skills.
• Strong organisational and follow-up abilities.
• Proactive and willing to learn.
• Comfortable working in a fast-paced, on-ground environment.
• Ability to work as part of a team and handle multiple tasks.
• Willingness to work on weekends, extended hours, and travel to event locations when required.
• Students or recent graduates from Event Management, Hospitality, Marketing, Business Administration, Sports Management, or related fields.
• Candidates with prior event, college fest, sports event, or volunteering experience will be preferred.

Skills

• MS Excel
• Google Sheets
• Event Management
• Logistics Coordination
• Vendor Management